This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR, DPA & PECR are adhere to. Additionally it will explain advertising or commercial sponsorship from third parties and the download of any documents, files or software made available to you (if any) on this website. Further explanations may be provided for specific pages or features of this website in order to help you understand how we, this website and its third parties (if any) interact with you and your computer / device in order to serve it to you. Our contact information is provided if you have any questions.
The DPA & GDPR May 2018
We and this website complies to the DPA (Data Protection Act 1998) and already complies to the GDPR (General Data Protection Regulation) which comes into affect from May 2018. We will update this policy accordingly after the completion of the UK’s exit from the European Union.
Website Visitor Tracking
This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
Adverts and Sponsored Links
This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.
Contact & Communication With us
Users contacting this us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in ‘The policy’ above.
External Website Links & Third Parties
Although we only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites, similar to; meirion ars , Meirion Amateur Radio Society or www.rsgb.org.)
Shortened URL’s; URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://bit.ly/zyVUBo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Policy & Usage
We have official club profiles on social media platforms but users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
Resources & Further Information
We ask all members for some personal details ie Full Name, Address, Phone Number, Medical Conditions this information is stored electronically on a secure offline encrypted hard drive and a paper copy signed by the individual is kept in a secured filing system. Some information gathered on these forms will be taken out on events with the club to be used in the event of an emergency involving the individual we ask every member for consent to do this it is NOT mandatory. Information on these forms will not be shared with any third party unless consent has been given to do so by the form of a consent form signed by the individual. All members a welcome to ask at any time for personal information held on them by Meirion Amateur Radio Society or Meirion Raynet Group. This request must be made in writing or via Email (firstname.lastname@example.org) once a request has been received all information will be passed on to the individual within 30 days FREE of charge. It is the responsibility of each member to make sure all information is kept up to date this can be done by Email, letter, or at any meeting information must be passed on to a member of the COMMITTEE. Members information will only be stored while they are a fully paid up member of either Meirion Amateur Radio Society Or Meirion Raynet Group. All information held on a member who has left either group for a period of 6 months or more will be destroyed. Members who have left either group for more than 6 months and wish to re join must fill out new personal information and consent forms.
We ask all members to sign a photo consent for here is what we do with photos taken at our events and how they are stored.
Your image/images will be used on our website, social media, in media and promotional materials. All images will be stored on Flickr photo sharing website in public folders where anyone can see them and shared from there to our website (www.meirion-ars.info) images will also be stored on external offline encrypted hard drive for backup purpose. Please note that your name and call sign will/will not be published with the image/images.